21 weeks. Five phases. Zero surprises.
The same structured methodology runs every Voicebrook deployment — from a single community hospital to a large multi-facility integrated delivery network. Vocabulary is tuned ahead of go-live. Users retain dual-access to their existing speech engine during UAT. One named Client Engagement Specialist carries continuity from kickoff through ongoing support.
How long does a VoiceOver PRO implementation take?
A standard single-wave VoiceOver PRO deployment runs approximately 21 weeks across five phases: Kickoff, Build, User Acceptance Testing, Go-Live, and Project Closure. Multi-site enterprise programs typically run as wave-based rollouts over multiple quarters. Implementation is led by Voicebrook's insourced U.S. team — Project Manager, Solution Architect, Technical Specialist, Lead Implementation Specialist, and a Client Engagement Specialist who carries through to ongoing support.
- Standard single-wave: 21 weeks across 5 phases
- Dual-access UAT — users keep existing speech engine during testing
- Pathology vocabulary tuned to your specimens before go-live
- Voicebrook team present on-site or remote during go-live
REFS — the four-letter filter implementation decisions pass through.
Every implementation-time choice — from vocabulary tuning to template structure to integration approach — gets weighed against the same four dimensions we use for product decisions.
From contract to closure.
A high-level view. The detailed activity-by-activity brief — including UAT criteria, integration checklist, IT prerequisites, and on-site vs remote breakdown — is shared during qualification.
Alignment, requirements, and integration discovery.
Pathology vocabulary, templates, and integrations configured to your environment.
Pathologists validate workflows on real cases — with safety net.
Production deployment with full Voicebrook support on-site or remote.
Transition from project team to ongoing support, with formal sign-off.
Five named roles. One named contact for continuity.
Project Manager
Single point of contact for project status, scope, risk, and timeline. Coordinates Voicebrook's internal team and yours.
Solution Architect
Owns the integration design — AP system, speech engine, digital pathology platform, and workflow customizations.
Technical Specialist
Hands-on configuration, build, and test of the platform. Tunes vocabulary against your sample reports.
Lead Implementation Specialist
On-site lead for training and go-live. The face of Voicebrook for your pathologists and PAs during cutover.
Client Engagement Specialist
Named continuity contact who carries over from kickoff through go-live and into ongoing support. Same person, post-go-live.
Single-wave, multi-wave, or PoC.
Single-wave deployment
Standard 21-week timeline. All users go live together. Best for single-facility customers or labs that prefer a clean cutover.
Wave-based rollout
Multi-site organizations roll out by geography or service line. Typical full-program duration 9–12 months from contract execution. Each wave gets full UAT + go-live support before the next begins.
Proof of concept
Limited-scope pilot before full commitment. Useful for organizations evaluating multi-vendor approaches or testing in a single service line first.
During UAT, users have access to both VoiceOver PRO and your existing speech engine simultaneously. They can switch back at any time. This dual-access model lets pathologists build confidence on PRO without disrupting daily operations.
See the hour come back.
30-minute walkthrough with a pathology-informatics specialist — dictating real cases, with your AP system in the loop. You'll see where the time goes today, and where it comes back.
Why this matters: every report that signs out faster is a patient getting their result sooner.